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Schedule of Values / Pay App Builder for Commercial Contractors
Build a clean schedule of values for one billing period using common commercial pay app workflow conventions. No spreadsheets. Not an official AIA form generator.
Project Header
Original Contract Sum + Net Change by Change Orders
Schedule of Values
No line items yet
Click “Add Line Item” to start building your schedule of values
Pay App Summary
Validation Status
ERRORSHard Errors (Block Export):
- ✗Project name is required
- ✗Contractor name is required
- ✗Owner name is required
- ✗Period from date is required
- ✗Period to date is required
- ✗Original contract sum is required and must be greater than zero
- ✗At least one line item is required
Export Actions
Disclaimer: This tool helps you prepare an internal billing artifact. It does not generate official AIA forms or legal documents.
Real Commercial Example
A mechanical contractor bills Application #4 for a commercial office building HVAC renovation. Here’s how the numbers work:
Schedule of Values (8 line items):
1. Demo & Prep
$28,000
2. Rough-In
$52,000
3. Ductwork
$48,500
4. Controls
$41,200
5. Equipment
$78,000
6. VAV Boxes
$26,500
7. Testing
$18,000
8. Closeout
$8,000
Pay App #4 Summary:
Total Completed
$162,400
Retainage Held
$16,240
Earned Less Ret.
$146,160
Current Payment
$47,760
This application bills for work completed this period, accounts for 10% retainage, and subtracts what was already paid in Applications #1-3.
Why This Matters
SOV structure controls cash flow
A clean schedule of values defines what can be billed when. Disorganized SOVs lead to disputes, delayed payments, and underbilling that hurts cash position.
Math errors delay payment
One wrong calculation in a pay app can hold up the entire check. Owners and architects reject applications with errors, forcing rework and lost time.
Retainage and prior billing matter
What you can bill now depends on what you already billed and what retainage is still held. Skipping these checks creates overbilling and reconciliation problems.
ONE PAY APP VS EVERY JOB
This builder helps you prepare one pay app.
Quoteloc helps your team standardize quote control, track approved value, and reduce manual billing prep risk across every job.
Stop rebuilding the same pay app support from scratch every month.
WITHOUT QUOTELOC
Manual spreadsheets, disconnected change history, billing prep risk
WITH QUOTELOC
Controlled quote value, organized changes, less manual billing prep risk
7-day free trial. No credit card required.